Personal information is information about an identifiable individual, which includes names, addresses, telephone numbers, e-mail addresses, credit card information, or other contact information. It includes any personal identifiable data such as date of birth, social insurance number, age, marital status, race, national or ethnic origin and religion. It also includes educational information, such as nursing/educational program name and graduation year, previous licensure status, language proficiency and opinions (includes academic and/or professional references or clinical/competence assessments) about an individual.
The Nova Scotia College of Nursing (NSCN) is accountable for all personal information under its control. NSCN collects, uses and discloses the information in accordance with its obligations under the Nursing Act (2019) associated regulations and the Canadian Standards Association Model Code for the Protection of Personal Information (the CSA Model Code).
1. NSCN collects the following member personal information:
- Contact and identification information, such as name, date of birth, address, phone number, fax number, mailing address, language proficiency and e-mail address;
- Credit information for payment for licensure by phone or in person;
- Educational information such as graduating program and year; and
- Previous licensure details.
NSCN is committed to maintaining the confidentiality and security of personal information submitted via its website and other means through the use of responsible information management practices and reasonable security measures, including:
- technology measures including the use of passwords and data encryption for electronic information;
- physical measures such as locked filing cabinet, and restricted access to areas where personal information is stored;
- organization measures such as employee training, confidentiality agreements and limited access;
- third party measures including privacy and confidentiality agreements with contractors and third parties; and
- record retention and destruction policies such as on-site shredding and physical destruction of hard drives
The knowledge and consent of the individual is required for the collection, use and disclosure of personal information except where there are legal, contractual, statutory or security reasons for releasing the information. NSCN does not sell or trade your personal information to third parties. Some of those legal, contractual, security and statutory requirements include:
- The posting of your name, registration number, active practicing status and applicable licensing sanction on the NSCN website;
- Membership surveys, either by the NSCN or a third party;
- Authorized vendors acting on the College’s behalf.
- Nova Scotia Department of Health and Wellness for use in the electronic health record “Provider Registry”, Nova Scotia Prescription Monitoring Program (NS PMP) and nursing human resources planning;
- RN Professional Development Center and NSCC Re-entry Program for LPNs regarding re-entry into the workforce’;
- Canadian Institute of Health Information (CIHI) for statistical health reporting;
- Lloyd Sadd insurance brokers regarding LPN legal liability coverage;
- Canadian Nurses Protective Society (CNPS) re RN and NP legal liability coverage;
- Nova Scotia Community College and NorQuest College regarding programs enrollment in e-learning programs;
- Yardstick Assessment Strategies, American Academy of Nurse Practitioner Certification Program (AANPCP), Pediatric Nursing Certification Board (PNCB) Pearson VUE and National Council of State Boards of Nursing for exam purposes;
- The National Council of State Boards of Nursing (NCSBN) for surveying new graduates on working entry-level nurses for the National Council Licensure Examination (NCLEX) practice analysis;
- National Nursing Assessment Service (NNAS) regarding the licensure of internationally educated nurses;
- Authorized vendors acting on NSCN’s behalf, and,
- NSCN Regulatory Processes.
2. By submitting your annual application for registration and annual licensure form, you consent to the release of information and no further consent is required. Under Canada’s Anti-Spam Law, NSCN has the implied consent to send “commercial electronic messages” to members and former members. Members have the right to unsubscribe from the receipt of commercial electronic messages, but not from messages that relate to the core regulatory functions of NSCN.
3. For release of your personal information for nursing research or purposes not identified in paragraph 4, we require your explicit consent. A release of information box on the annual application for licensure form provides an area for you to consent or not consent to such release.
4. Please note that you are entitled to withdraw your consent for research or purposes not identified in paragraph 4 at any time. Please contact the Privacy Officer to discuss your options in this regard.
5. Personal information will not be retained longer than is necessary for its intended use. NSCN will safeguard the disposal and destruction of your personal information to prevent unauthorized parties from gaining access to your personal information.
6. Members may contact the Privacy Officer any time to discuss access to personal information1. Upon written request, access will be provided. A small fee will be charged to cover the cost of administration. In certain situations, such as legal or regulatory requirements, NSCN may not be able to offer you access to your personal information and will provide you with the reasons of denial. NSCN will correct or amend personal information that is proven to be incomplete or inaccurate.
Our Privacy Officer may be contacted in writing at:
Nova Scotia College of Nursing
Suite 300, 120 Western Parkway
Bedford, NS, B4B 0V2, Canada
Those wishing to lodge a complaint regarding their personal information, please submit the Member Request form.